Title: Coordinator | Asset Protection & Security

Classification: Non-Exempt

Reports To: Office Manager | Asset Protection and Security

Position Overview

The Asset Protection Coordinator’s responsibility is to assist the Asset Protection department with a multitude of administrative duties which support the team in achieving company goals.

General Duties and Responsibilities:

• Demonstrates exceptional organizational, time management, and prioritization skills while managing multiple assignments in a fast-paced environment.

• Coordinates and supports departmental operations by reviewing reports, documentation, and records for accuracy, completeness, and compliance prior to leadership review and approval.
• Maintains departmental records, files, databases, and documentation to ensure accuracy, accessibility, confidentiality, and compliance with company record retention standards.
• Provides administrative and operational support to Asset Protection & Security leadership by coordinating projects, tracking assignments, and monitoring departmental deliverables.
• Serves as a primary point of contact for departmental communications, maintaining professional and effective written, verbal, telephone, and virtual interactions with internal and external stakeholders.
• Coordinates with cross-functional departments, vendors, and business partners to facilitate communication, resolve issues, and support operational objectives.
• Reviews, validates, processes, and maintains documentation related to departmental expenditures, invoices, purchase requests, contracts, and other administrative records in accordance with company policies.
• Monitors departmental activities and follows up on outstanding requests, vendor services, projects, and operational needs to ensure timely completion and continuity of business operations.
• Assists with the development, organization, implementation, and maintenance of departmental procedures, forms, and operational documentation to promote consistency and efficiency.
• Coordinates the distribution of departmental communications, operational updates, policies, procedures, and other critical information to leadership and field teams in a timely manner.
• Maintains a high level of professionalism, discretion, and confidentiality while handling sensitive business information, investigations, personnel matters, and company records.
• Identifies opportunities to improve administrative processes and operational efficiencies while supporting the overall goals and objectives of the Asset Protection & Security Department.

Requirements:

• Strong clerical skills
• Strong motivational skills
• Strong analytical skills
• Excellent communication and interpersonal skills
• Promoting a positive and desirable atmosphere within the department
• Adaptable, ability to multitask
• Advance Knowledge in Word, Excel, PPP, Outlook, copier/printer, phone etc.
• Very strong oral and written communication skills

Required Education and Experience:

• High School Diploma and/or equivalent

• 2 years of clerical, administrative and/or office environment or similar
• Must be able to speak, read, write, and understand English and Spanish

Physical Demands:

• May also have to do some light lifting of supplies and materials at times
• Requires prolonged sitting or standing
• This position requires up to 5% of travel for business needs
• Typical physical demands or activities include climbing, standing, bending, stooping, kneeling, reaching and walking

Position Type/Expected Hours of Work

• This is a full-time non-exempt level position
• Commute to stores, as needed, to develop written policies and procedures
• Flexibility in schedule to work extended hours, including some Saturdays, to complete the job

This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.